Write a thank you note after an interview

Of course, every hiring manager is different, but I think it can be the deciding factor between two candidates. I always make a special point to send one, whether it is a hand-written note or an email version. But, how should you write it? What should you say?

Write a thank you note after an interview

Forgetting to send this email could prevent you from moving forward in the job interview process. Getty Images You spent hours researching, cramming, and planning for the interview. You practiced hundreds of behavioral based questions and spent a much-needed vacation day interviewing.

Yes, the hard part may be over, but there is still a critical step left in the process -- the thank you note. Although many see a follow-up email as a formality, a CareerBuilder survey revealed that 22 percent of managers said they were less likely to hire a candidate if they didn't send a thank you note.

I don't consider myself "The" subject matter expert, however, I've spent the past five years in executive search, HR and talent management. I've had the opportunity to coach hundreds of candidates on post-interview communications and I've definitely received a few.

How To Write A Thank You Note After An Interview — Splash Resumes

Here are some best practices that I've picked up along the way. Follow the usual email etiquette Write a subject line that's meaningful and reflective of what's inside.

Be succinct and professional. Use appropriate salutations and a complimentary close. Even though you've built some rapport through the interview, now's not the time to let down your guard and be casual or comical -- unless the organization's culture encourages it. Remember, everyone expects you to be on your best behavior during the interviewing process.

write a thank you note after an interview

If there is even a shred of doubt or concern regarding your professionalism, managers assume it will magnify once you start. Get the timing right It's best to send a thank you note within 24 hours of your interview.

Saying thank you is a small task that can yield big results, especially if it comes after a job interview. Sending a thank-you note within 24 hours of your interview could mean the difference. The thank you note you write (or don't write) after a job interview can mean the difference between landing a job or not. Sending a thank-you note after an interview should be an important part of any job-hunting strategy. Whether or not you send a thank-you note could actually determine if you get the job. Too bad three out of four job seekers don’t even bother sending a thank-you note after an interview, according to a recent Accountemps survey of human resources (HR) managers.

That way, you're still on the minds of your interviewers and it's easier for you to remember important details from your conversations.

However, I would recommend that it's a little longer than the first hour afterward. Although some may appreciate the enthusiasm, an immediate email can come across as desperate. Show genuine appreciation Open up the note with a thank you. But, make sure it's sincere and authentic.

A generic thank you will bolster a generic response. Show that you paid attention and care about the time they spent by mentioning specifics and highlighting details that you appreciated. It's easy to make a mistake by being too brief when it comes to showing gratitude and too detailed when it comes to selling our backgrounds.

Personalize it When you have a collection of business cards, it's tempting to write a universal email and blind copy everyone involved.

It's much more efficient. But, I have seen people compare and analyze emails from candidates, and they're not too impressed when they see how little effort went into the process. Taking the time to personalize your emails speaks to your interest in the position, your respect of each person involved, and leaves a positive impression.

Reiterate your interest Job descriptions are often vague and generalized. After interviewing, you now have a better understanding of the position and a glimpse into the company's culture.

It's important to recall this added detail and reiterate that you're still excited, qualified, and interested in pursuing the opportunity.

Make sure that you don't leave any doubts in the minds of your interviewers. Although I can never say that I've seen someone get a job because of their thank you note, I've definitely witnessed people unintentionally wreck their chances by not taking it seriously.

These tips will ensure your thank you note is seen as a tribute to your personal brand and not a detriment. Sample Thank You Note Subject: Executive Recruiter Interview John Doe - I wanted to express my sincerest appreciation for the time you devoted to learning more about my background as well as for the insights that you shared.Write a winning thank you note Sending a thank-you letter after the interview is more than a courtesy; it's another opportunity for executive-level candidates to sell themselves.

According to Fitzpatrick, thank-you notes should be sent in a variety of scenarios. “A thank you note is showing appreciation and acknowledgement of either something done for you or given to you.

Whether you're writing a thank-you note after a phone screen or sending a quick note of appreciation to your boss, it's best to write — and send — your note promptly. A good guideline is to send the letter within 24 hours. The thank you note you write (or don't write) after a job interview can mean the difference between landing a job or not.

Sending a thank-you note after an interview should be an important part of any job-hunting strategy. Whether or not you send a thank-you note could actually determine if you get the job.

Too bad three out of four job seekers don’t even bother sending a thank-you note after an interview, according to a recent Accountemps survey of human resources (HR) managers.

A personalized thank you deepens your relationship with that person and enables you to maintain that relationship separately long after the hiring process plays out.

Sample Thank You Letters for After a Job Interview